PRACTICAL, COVID-19 AND HOTEL INFORMATION FOR AP-40 DELEGATES
AMERICAN UNIVERSITY WASHINGTON COLLEGE OF LAW (AUWCL)
4300 NEBRASKA AVENUE NW
CLAUDIO GROSSMAN HALL
WASHINGTON DC 20016
All delegates are urged to pre-register online no later than May 28 2022.
NOTE | Pre-Registration does not obviate the need for a letter of accreditation and must be followed by on site registration.
At the Yuma Building, Terrace Level.
Monday, June 27, 2022 from 2.00 pm – 5.00 pm.
Tuesday, June 28, 2022 from 8.00 am – 9:30 a.m.
The Assembly of Parties will be called to order 9.30 am on Tuesday, June 28 2022 in the Claudio Grossman Hall.
Each participating Party shall designate one individual to act as its Representative (Head of delegation) and may also designate such Alternate Representative(s) and Advisors as it deems necessary. The Party must communicate the name and title of each member of the delegation, together with the capacities in which they will attend the meeting, by fax or e-mail, to the Director General, by May 28 2022. In addition, an official letter of accreditation signed by a duly empowered representative, as specified under rule V of the AP Rules of Procedure, must be mailed to the Director General or hand-carried to the meeting.
What is an Accreditation?
A credential issued on official stationery by a Party representative duly empowered to sign on behalf of an ITSO member country.
Who may sign the Accreditation?
The Head of State, the Head of Government, the Minister of Foreign Affairs, the official in charge of the sector of telecommunications, a representative of one of these entities duly empowered to sign on behalf of an ITSO member country.
What should be stated in the Accreditation?
The Accreditation must include the name and title of each representative of the delegation, together with the capacity in which they will attend the meeting (i.e. Representative, Alternate Representative(s) and Advisor(s)). There may be only one representative, but as many Alternate Representatives and Advisors as the Party deems necessary. The Accreditation must state that the members of this delegation are authorized to speak and vote on behalf of the Party.
When should I send the Accreditation letter?
As soon as the delegation is confirmed by your Administration and after pre-registration.
Cannot attend the AP-40?
You may accredit a representative from your diplomatic mission in Washington, D.C. to attend. Alternatively, another ITSO Party, with whom your Party shares similar views, may represent you at the meeting, to speak and vote in the name of your Party via Proxy.
A Proxy letter addressed to the Director General is required.
As of June 12th, to travel to the United States, the CDC no longer requires air passengers traveling from a foreign country to the United States to show a negative COVID-19 viral test or documentation of recovery from COVID-19 before they board their flight. Prior to traveling we strongly encourage you refer to the US, State, and venue guidelines on the links below:
Up-to-date COVID-19 requirements for travel to the US from abroad: https://www.cdc.gov/coronavirus/2019-ncov/travelers/noncitizens-US-air-travel.html
Washington, DC, Maryland and Virginia currently have low transmission rates. The state of emergency has ended. Masks are no longer required in many settings, but they are recommended in crowded indoor settings, and private businesses may still require masks at their discretion.
Guidelines related to COVID-19 in Washington, DC
Guidelines related to COVID-19 in Maryland
Guidelines related to COVID-19 in Virginia
The American University Washington College of Law (AUWCL) currently is mask optional. All delegates must be fully vaccinated and must submit proof of such. If a delegate is not fully vaccinated, he or she must provide a negative PCR test taken no earlier than June 25th (72 hours before the start of the AP meeting). Please use the portal on ITSO’s website to submit proof of full vaccination status and/or negative PCR test prior to June 27th.
ENTERING THE UNITED STATES
All visitors are required to have a valid passport, and generally a visa or an ESTA authorization. Delegates should contact the closest Consulate well in advance. More info: www.cbp.gov.
Under normal circumstances, the US Immigration authorities require at least 25 working days to process a visa request. Also, please check with your local US Consulate about the wait times for visas. If an invitation letter from ITSO is needed to process your visa application, please send a request to firstname.lastname@example.org. Allow 7 working days for processing.
REMOTE PARTICIPATION VIA ZOOM
Delegates are welcome to attend the AP-40 meeting via the Zoom platform in one of ITSO’s three official languages: English, French, or Spanish. A link will be provided closer to the meeting date.
The platform will include the ability for remote participants to speak through coordinated arrangements by the Secretariat, BUT VOTING will be restricted to only in-person attendees.
We kindly request that all participants who wish to make comments via the Zoom platform please use a headset with incorporated microphone or a dedicated USB tabletop microphone. Use of a computer or laptop built-in microphone is not recommended as it generates background echo that makes it very difficult for the interpreters and in-person attendees to hear.
Note that participants on the Zoom Platform must also register online and be fully accredited, but they will not need to provide proof of COVID-19 vaccination status.
AP-40 will be a paperless meeting. The Director General encourages the participants to bring their own laptop computer or tablet to access the AP documents.
A special rate has been negotiated for accommodation in the vicinity of the meeting venue. The number of rooms are limited and the special rate valid only until 26 May 2022. Reservations must be made directly with the hotel.
Days Inn Connecticut Ave | 4400 Connecticut Ave NW, Washington, DC 20008 | Tel: +1 202-244-5600 | Van Ness-UDC Metro – Red Line
Special rate and free cancelation available through 6 June 2022: $112/night + $2/night safe + 14.95% taxes – Single/Double. The hotel does not provide breakfast – Click here to make a reservation with the special rate
The Bethesdan | 8120 Wisconsin Ave, Bethesda, MD 20814 | Tel: +1 1 301-652-2000 | Bethesda Metro – Red Line
Special rate available through 30 May 2022, free cancelations at least 72 hours before scheduled arrival date: $129 plus 13% taxes – Deluxe Rooms – Click here to make a reservation with the special rate
Embassy Suites Hotels | 4300 Military Rd NW, Washington, DC, 20015 | Tel: +1 202-362-9300| Friendship Heights Metro – Red Line
Special rate available through 18 May 2022, free cancelations at least 72 hours before scheduled arrival date: $189 plus 14.95% taxes – King Suites, Non Smoking, full American breakfast included – Click here to make a reservation with the special rate
Courtyard by Marriott Bethesda Chevy Chase | 5520 Wisconsin Ave, Chevy Chase, MD 20815 | Tel: +1-301-656-1500 | Bethesda Metro – Red Line
Special rate available through 23 May 2022 : $154 plus 13% taxes – King/Double – Click here to make a reservation with the special rate
Other Hotels in the vicinity of the meeting venue
Hyatt Regency Bethesda | One Bethesda Metro Center (7400 Wisconsin Ave), Bethesda, MD 20814 | Tel: +1-301-657-1234 | Bethesda Metro – Red Line